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Dean Of Students FERPA

Family Education Rights and Privacy Act (FERPA)

As custodians of official college records, we all share the responsibility for ensuring the privacy of the records and personal information about our students. Before you will be allowed to access Jenzabar, the University requires your maintaining student privacy as outlined in the Family Education Rights and Privacy Act (FERPA).

Bethune-Cookman University defines directory information as the student's name, address, telephone number, dates of attendance, date and place of birth, major field of study, participation in officially recognized activities and sports, degrees and the most recent educational institution attended by the student. On the web, you may see that many of your students have a "confidential" indicator on their directory information. You cannot release directory information to third parties-parents, spouses, partners, friends, employers, or others, unless the student gives you written consent to do so.

The University's catalog, Student Advising Handbook, and web-site indicate the policy regarding student records at Bethune-Cookman University. Student records and directory information are accessible to members of the faculty and staff who have a legitimate need to know this information. If a student has requested confidentiality, you have a responsibility to protect this information. In fact, if a student has asked for confidentiality, you should not acknowledge that this person is even a student to outside inquirers. If a student has not asked for confidentiality, you are allowed to release the items defined as directory information. All other information requires written consent of the student. Evaluations, course registration, schedules of courses should not be released to anyone other than the student since it is not defined as directory information.

As a Bethune-Cookman University faculty or staff member who has access to or custody of student information you must provide adequate security for any information, files and/or records in your custody. Proper custody of student information includes, but is not limited to:

  1. Keeping all student records in a secure environment.
  2. Keeping all student information inaccessible to third parties by: not leaving student records on tables, desks or in other areas opens to third parties securing computer screens so that third parties do not have view access to student information not posting student evaluations, class lists or other personally identifiable student information
  3. Shredding or returning to the appropriate administrative office any document containing information that identifies a student(s).
  4. Not providing any information to outside parties except as specifically permitted by University policy.

We understand that we have access to information which contains personally identifiable information the disclosure of which is prohibited by the Family Education Rights and Privacy Act of 1974. We also understand that requests for information and questions concerning the release of information should be referred to the Registrar.

We have read and understand the above and agree to maintain the confidentiality of student records and data.

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